Common Errors and Corrections

Possible Error: Margins not compliant with IEEE MAPCON specifications (top/bottom/left/right spacing errors).

• Click anywhere inside the manuscript text.
• Go to Layout → Margins → Custom Margins.
• Set the following values: Top: 1.95 cm, Bottom: 2.68 cm, Left: 1.65 cm, Right: 1.65 cm.
• Apply to Whole Document.
• Verify that text and figures are properly aligned within the printable area on every page.
• Ensure that the first and last line of each page are properly aligned (no large blank spaces).

Possible Error: Manuscript submitted in single-column or uneven column widths.

• Go to Layout → Columns → Two.
• Check that both columns have equal width and equal spacing (default spacing = 0.51 cm).
• If figures or tables extend across both columns, ensure they are centered and follow IEEE style.
• Avoid manual column breaks unless required to balance text near the end of the paper.

Possible Error: Wrong font type or inconsistent sizes.

• Ensure the main body uses Times New Roman, 10 pt.
• Title: 24 pt bold, centered.
• Authors: 10 pt, centered.
• Abstract and Index Terms: 9 pt italic.
• Section Headings: 10 pt bold, all caps (e.g., I. INTRODUCTION).
• Subsection Headings: 10 pt italic, title case.
• Ensure no text is colored or highlighted (all black).

Possible Error: Incorrect spacing before or after paragraphs, inconsistent line height.

• Select all text (Ctrl + A).
• Go to Home → Paragraph → Line and Paragraph Spacing → Line Spacing Options.
• Under Spacing: Before = 0 pt, After = 0 pt, Line Spacing = Single or Multiple (0.95–1.0) for tight alignment.
• Justify all text (Ctrl + J).

Possible Error: Figures not centered, captions in incorrect font or size.

• Center all figures and tables horizontally.
• Ensure all figure captions are in 9 pt, placed below the figure.
• Table captions should be above the table in 9 pt.
• Maintain sufficient white space between text and figures/tables.
• Ensure figure resolution ≥ 300 dpi.
• Avoid stretching or distorting figures.

Possible Error: Incorrect citation style or spacing in the References section.

• Use IEEE citation style — numbered in square brackets [1].
• References should be in 9 pt, single-spaced, and justified.
• Go to Paragraph settings: Spacing Before = 0 pt, After = 0 pt, Line Spacing = Multiple (0.9).
• Ensure proper punctuation and order (authors → title → source → year).
• Do not insert line breaks manually between references.

Possible Error: Page numbers or headers included.

• Go to Insert → Header/Footer → Remove Header/Footer.
• Ensure no page numbers appear anywhere in the document.
• The conference will add official headers and footers later.

Possible Error: File name not in required format or wrong file type.

• Save the file as .DOCX (not .RTF or .PDF for initial submission).
• Use the naming format: PaperID_FirstAuthorLastName.docx (e.g., MAPCON2025_Somanath.docx).
• Before uploading, re-open the file to verify that no elements have shifted.

Possible Error: PDF conversion causes font embedding or layout errors.

• Use Save As → PDF (not “Print to PDF”).
• Click Options → Check ISO 19005-1 compliant (PDF/A).
• Reopen the generated PDF and verify: All fonts are embedded, no text shifted, figures appear sharp.